Intellectual property is an asset, and like any asset it gets bought, sold, reassigned, and reorganised. When that happens, the official IP register needs to catch up. Updating it is done through recordals — and getting them right keeps your chain of title clean and your rights enforceable.
What is a recordal?
A recordal is the formal process of updating the records at the Indian IP offices (for patents, trademarks, and designs) to reflect a change affecting an IP right. If the register does not match reality, you can run into problems when you try to license, sell, enforce, or raise finance against your IP.
Common types of recordals
- Assignment — recording a change of ownership when a right is transferred (for patents, typically via Form 16; for trademarks, via the prescribed TM form).
- Change of name — when the owner’s legal name changes.
- Change of address — keeping the address (and address for service) current so official notices reach you.
- Mergers & amalgamations — updating ownership when companies combine or restructure.
- Licences — recording permitted use under agreed terms.
Why recordals matter
- Enforceability: An unrecorded assignment can complicate your ability to act against infringers.
- Transactions & due diligence: Investors and buyers expect a clean, current register.
- Deadlines reach you: A current address means renewal and office communications actually arrive.
What the process involves
Each recordal requires the correct form, the right supporting documents (such as a properly executed and stamped deed of assignment, or a board resolution and proof of the change), and the applicable official fee. The office reviews the request and updates the register once satisfied.
Where recordals go wrong
The usual culprits are avoidable: assignment deeds that are not properly stamped or notarised, inconsistent owner names across a portfolio, and long delays that let records drift out of date. The fix is to handle recordals promptly and consistently across every asset.
IPVIGIL is an educational IP law blog. This content is for general informational purposes only and is not legal advice, solicitation or advertisement.